YPT Procurement


YPT Procurement



  • Engineering Value — Procuring Precision.

  • Procurement Engineered — Reliability Delivered

  • Quality Is Not Controlled — It’s Built In



Three decades of EPC experience, engineering alignment, commercial transparency, global vendor reach, and digital traceability — ensuring every component arrives as designed, as certified, and as promised.

GİZEM ASLAN YURTTAŞ
YPT PROCUREMENT MANAGER


Engineering Value — Procuring Precision


YPT Procurement



Procurement at YPT is a disciplined, engineering-driven function that transforms design intent into real, compliant, and on-time deliverables. With over 30 years of global EPC experience, we manage the complete supply chain for mechanical, electrical, instrumentation, structural, and process equipment — from specification to site delivery.

Operating under ISO 9001 QMS and an integrated ERP framework, every order aligns with technical, schedule, and quality requirements.

Procurement bridges Engineering (what & why) and Construction (when & how). It is where precision engineering meets commercial discipline — ensuring equipment is the right specification, cost, quality, and time.


Complex Design

Material Integrity

Heavy performance

Speed, flexibility

Strategic Sourcing — Building Reliability Before the First Purchase Order


Procurement Strategy & Planning

A Project-Specific Procurement Plan (PSPP) integrates engineering schedules, lead times, quality checkpoints, and logistics milestones into one traceable framework.


Key Focus Areas



  • Global sourcing across trusted networks in Europe, Türkiye, and Asia

  • CAPEX/OPEX optimization for lifecycle value

  • Supplier qualification via ISO/QMS-based audits and HSE compliance

  • Risk assessment & mitigation (multi-sourcing, contingencies)

  • Budget & schedule control aligned to project cash-flow


Deliverables



  • Project Procurement Plan (PPP)

  • Approved Vendor List (AVL)

  • Procurement Schedule linked to EPC milestones

  • Procurement Risk Register

  • CAPEX/OPEX Comparative Reports

Where Engineering Meets the Market.


TOP QUALITY

FOR ALL OUR PRODUCTS

GUARANTEED

The YPT Document Management System (DMS) keeps all certification files traceable and audit-ready.


Vendor Selection & Bid Evaluation

Only qualified suppliers are invited; every bid is evaluated technically and commercially with transparency. Each package begins with an RFQ prepared directly from datasheets, P&IDs, and specifications.

Process Flow


  • RFQ Preparation

    datasheets, scope, QA/QC, ITP templates, delivery terms

  • Bid Receipt & Technical Clarifications:

    oint Procurement/Engineering Q&A

  • Technical Evaluation (TBE)

    compliance with process/mech/elec requirements

  • Commercial Evaluation (CBE)

    price, delivery, warranty, terms, risk

  • Vendor Recommendation

    documented TBE/CBE summary for approval


Deliverables


  • IRFQ Packages

  • TBE/CBE Reports

  • Bid Clarification Log

  • Vendor Recommendation Memo

  • Purchase Requisition (PR)

Contracts with Clarity — Deliveries with Discipline


Contracting & Expediting

Issue Purchase Orders (PO) or Supply Contracts that capture technical and commercial obligations. Orders are tracked under expediting protocols to meet manufacturing milestones, inspections, and delivery dates.

Core Components


  • PO Issuance & Acknowledgement

  • Document Submittal Schedule (DSS) management

  • Manufacturing & Production follow-up

  • Factory Acceptance Tests (FAT) coordination with QA/QC

  • Shipping Release & Notification to Logistics

  • Vendor Performance Evaluation (VPE)


Expediting Approach


Combined desk expediting (document-based) and field expediting (vendor-site visits). Weekly ERP-driven reports link procurement progress to engineering and construction dashboards.

Deliverables


  • Purchase Orders & Supply Contracts

  • Document Submittal Schedules

  • Expediting Status Reports

  • FAT Reports & Shipping Releases

  • Vendor Performance Reports

From Factory Gate to Foundation — Every Kilometer Managed


Logistics & Delivery Coordination

Domestic/international transport, customs, and site delivery are coordinated so materials arrive safe, on time, and compliant with project requirements.

Key Functions


  • Route/weight/dimension studies for oversized loads

  • Packaging, preservation, and marking per project code

  • Incoterms-based shipment planning (EXW, FOB, CIF, DDP)

  • Insurance, customs documentation, and freight forwarding

  • Site receiving inspection and materials reconciliation


Deliverables


  • Logistics Plan & Route Survey

  • Packing Lists & Certificates of Conformity

  • Non-Destructive Tests (NDT): MT, PT, UT, RT

  • Delivery Note & Material Receiving Report (MRR)

  • Site Receiving Register linked to ERP/QMS

Quality Verified Before It Arrives



Inspection, Testing & Quality Control

All inspection activities follow the Inspection & Test Plan (ITP) and Quality Control Plan (QCP) approved by YPT’s QMS to ensure contractual and engineering compliance before shipment.

Activities


  • Vendor quality plan review and hold-point inspections

  • In-process checks and dimensional/NDT inspections

  • FAT / SAT coordination

  • QMS record management and non-conformance reporting


Deliverables


  • Approved ITP & QCP

  • Inspection Release Notes (IRN)

  • FAT/SAT Reports

  • Non-Conformance Reports (NCR)

  • Certificate of Compliance (CoC), Material Certificates (EN 10204 3.1)

TOP QUALITY

FOR ALL OUR PRODUCTS

GUARANTEED

The YPT Document Management System (DMS) keeps all certification files traceable and audit-ready.

Every Part Documented, Every Step Traceable.


Documentation, Traceability & Integration

Vendor drawings, certificates, inspection records, and logistics data are integrated into YPT’s DMS and linked to as-built documentation at project completion.

Key Elements


  • Vendor Document Control Index (VDCI)

  • Material Tracking & Traceability Matrix

  • Procurement Close-Out Dossier

  • As-Built Procurement Package integrated with QMS


Deliverables


  • VDCI & Transmittal Logs

  • Document Approval Stamps (QMS)

  • Procurement Dossier for Project Handover

  • Updated Vendor Database & Performance History


Key Deliverables


  • Procurement Plan and Schedule

  • Vendor Qualification Records

  • RFQs, TBEs, CBEs & Vendor Recommendation Reports

  • Purchase Orders and Contracts

  • Expediting Logs and Status Reports

  • FAT / QCP / ITP Documentation

  • Shipping and Delivery Reports

  • Procurement Close-Out Dossier

TOP QUALITY

FOR ALL OUR PRODUCTS

GUARANTEED

The YPT Document Management System (DMS) keeps all certification files traceable and audit-ready.

Procurement — The Operational Bridge Between Design and Site.

Engineering → Procurement:

datasheets and P&IDs feed RFQs, TBEs, and vendor specs.

Procurement → Construction::

delivery schedules & material receiving registers drive installation sequencing.

Procurement → QMS:

every PO, ITP, FAT, and delivery record is ISO 9001-controlled for traceability and audits.